LOGISTIC ASSISTANT - Balakong

Job Description:

1. Shipping & Container Coordination
-Prepare and manage container request details (PI, SO, customer, container size, pallet type, weight, location).
-Coordinate container booking, pickup, ETA, free time, and closing dates with forwarding agents and shipping lines.
-Monitor container gross weight to prevent overweight issues and liaise with Sales/Shipping Lines when required.
-Display container request slips at loading areas and coordinate loading readiness with production and warehouse teams.
-Arrange local lorry and transporter support for deliveries.

2. ERP (AX System) & Operational Reporting
-Perform container setup and shipment transactions in AX system.
-Check product readiness (Jumbo Rolls / Finished Goods) and follow up with production planners.
-Generate container summaries, reports, and postings via AX Handheld system.
-Maintain daily shipment records and update shared spreadsheets for tracking and reference.

3. Documentation & Export Compliance
-Prepare export and logistics documents including Invoice, DO, DPL, SI, CIPL, COA, and related shipping paperwork.
-Handle manual pick & pack for trading items and prepare DO for pallets and chemicals.
-Verify material details (e.g. BOPP film) and ensure compliance with MIDA declaration requirements.
-Coordinate with laboratory for COA requests based on SO or invoice requirements.

4. Delivery, Transport & Daily Operations
-Issue invoices and delivery orders daily and coordinate with Customer Service on credit limit or special requests.
-Print product and warehouse stickers for shipment and stock identification.
-Communicate with transporters on ETA, ETD, lorry capacity, routes, and delivery issues.
-Support sample requests from sales team.

5. Security & Gate Coordination
-Verify container consignment notes and booking numbers with security and shipping records.
-Prepare and submit container readiness lists to security, including weekend arrangements.

6. Inventory, Records & Administration
-Perform monthly stock counts and inventory adjustments in AX system.
-Maintain shipping, logistics, and audit records systematically.
-Arrange weekly and monthly filing of SO, DO, and signed transport documents.
-Record printer meter readings monthly and report to HR.


Job Requirement:
-SPM or equivalent or Diploma in logistic management, supply chain management or business administration is preferred.
-1 to 2 years of experience in logistics or a related field. However, motivated fresh graduates are also welcome to apply.
-Knowledge about ERP System.
-Knowledge of transportation management and inventory control.
-Strong communication skills.
-Proficiency with Open Office.