Logistics Admin cum Receptionist

Duties & Responsibilities

Reporting

• Prepare & Send daily Vehicles inbound & outbound reports to Warehouse manager.

• Send Daily Repo Inventory report to Client as per requested.

• Weekly pending Towing status report.

• Call and follow up with buyer on Sold Item In yard

• Others reports as per assign time to time by Head of Department.

• Issue Gatepass for Sold/Redeem/Return item

• Daily Filing (Gatepass, Repossessed Order & Police report), other documents.



Vehicle Inventory Receiving, Inspection, Management, and Release

• Responsible for coordinate all logistics arrangement between Client, Workshop, Towing transporters & other Pickles branch

• Ensure towing assignments escalated to towing company as soon as Client/ Pickles Finance officer send the pre-alert email. Make sure the vehicles collected from workshop within the dateline given to avoid additional storage or any other cost.

• Follow up with Towing transporters on job assignment given until the vehicle arrived at respective warehouse. Investigate and report to Warehouse manager immediately on any delay.

• Pre-alert the warehouse Operation team on arrival of vehicles for space, receiving and inspection process planning.

• Receive vehicles as they arrive and move them from delivery trucks to designated inspection areas

• Perform Auto check Inspection, Identify and document the vehicle as it arrives, including delivery driver, vendor, plate number, kms and visually inspect the vehicle’s condition and document your findings with a high degree of quality and detail using the company’s digital mobile inspection app. This includes interior, exterior and mechanical components (engine, suspension, etc)

• Move and secure vehicles within the warehouse in correct locations by asset type and (customer group if necessary)

• Prepare vehicles for sale by auction by the auction date, which may include power washing and removing, cataloguing and securing personal effects left over by previous owners.

• Work with customers as required to provide access for insurance and government inspections

• Ensure the vehicles are secure from theft (in whole or in part).

• Assist in the release and discharge processes after the asset is sold and is ready for pickup by the buyer.

• Ensure the buyer purchased vehicles released with Gate pass issued by Pickles Finance & after detail verification of towing driver/buyer representative from buyer.

• Ensure all vendor and buyer requests & complaints are responded promptly, politely and escalate to respective department managers.

• Coordinate and manage daily repossession vehicles in & out.



Auction Assistance

• Ensure the auction floor is set by the required time.

• Ensure all the auction vehicles on correct lot with “Lot labels”

• Ensure all the used car vehicles and in running & driving condition before and on auction day.

• Assist in any area required additional manpower support.

• Drive R&D vehicles on auction day



Others Task

• As assign time to time by Head of the department.