Management Assistant/Executive Assistant - Mont Kiara

Key Responsibilities

1) Executive Support & Confidential Affairs
-Organize and coordinate the MD’s daily schedule (meetings, appointments, key follow-ups).
-Manage occasional personal matters with discretion and integrity.
-Handle sensitive and confidential information responsibly.

2) Strategic Support & PDCA Execution
Translate the Founder’s directives into structured tasks with clear owners, deadlines, and measurable -outcomes.
-Implement and monitor PDCA (Plan-Do-Check-Act) across departments; track progress and close loops.
-Serve as the “control tower” for cross-department follow-ups and deliver concise status reports to the Founder.

3) Task Management & Process Development
-Build and maintain a company-wide task tracking system/app for transparency and accountability.
-Partner with department heads to document SOPs, checklists, and workflows; standardize and maintain version control.
-Produce dashboards highlighting completion rates, bottlenecks, risks, and corrective actions.

4) Cross-Department & Organizational Coordination
-Bridge communication between the Founder and leaders across subsidiaries.
-Support HR/Sales/Operations leadership in performance monitoring and structured follow-ups.
-Reinforce a culture of discipline, accountability, and growth-focused behaviors.

5) Research & Continuous Improvement
-Evaluate and recommend tools, methods, and workflows that raise operational efficiency.
-Benchmark best practices in interior design/renovation and adjacent industries and convert them into internal guidelines.

Candidate Profile
-Ambitious & Growth-Oriented: Sees this role as a springboard toward higher leadership, not just a task role.
-Highly Cooperative & Aligned: Fast, adaptable, and aligned with the Founder’s pace and standards (not a strict 9-to-5 mindset).
-Ownership Mentality: Treats company goals as personal goals; demonstrates high responsibility and follow-through.
-Cultural Fit: Values and attitude matter as much as skills; low-commitment or uncooperative mindsets negatively impact culture.

Professional Requirements
-Bachelor’s degree in Business, Management, or related field.
-3+ years of experience in management-level roles or in business/enterprise management & development.
-Preferably within interior design, construction, or renovation industries.
-Excellent organization, communication, and problem-solving skills.
-Exceptional multitasking, organizational and time-management skills in a fast paced environment
-Fluent in English (Mandarin a strong advantage).
-Proficiency with productivity/management tools (Asana, ClickUp, Notion, or similar) will be given priority.