Marketing Administrative Executive

Job Description:
-Handle the opening and closing of vendor and dealer accounts in coordination with relevant departments.
-Maintain an updated database of vendors, dealers, and service providers.
-Liaise with vendors for quotations, agreements, deliveries, and issue resolution.
-Monitor vendor performance, delivery timelines, and ensure compliance with company requirements.
-Work closely with the Finance Department on marketing budget tracking, invoice processing, and payment follow-ups.
-Prepare payment requests, verify supporting documents, and ensure accuracy in billing details.
-Monitor marketing expenses and maintain budget utilization reports.
-Assist in budget planning or forecasts when required.
-Maintain and organize all marketing-related documentation, including Sales Order, quotations, PO, invoices, contracts, and approvals.
-Ensure proper filing (digital and hardcopy) for audit and internal reference.
-Provide support for marketing events, exhibitions, and campaigns.
-Coordinate material deliveries, venue bookings, and internal approvals.
-Assist in compiling post-event reports, photos, and expense summaries.
-Liaise with internal departments for approvals, payments, and compliance matters.
-Support the Marketing Manager and team with day-to-day administrative tasks.
-Handle departmental correspondence and scheduling as needed.
-Monitor office supplies related to marketing operations.
-Assist with staff claims, travel arrangements, and other marketing-related logistics.
-Ensure smooth administrative workflow within the marketing team.
-Other ad hoc task as assigned by superior.

Requirements:
-Diploma or Bachelor’s degree in Business Administration, Marketing, or a related field.
-1–2 years of experience in a sales administration, sales support, or data-related role.
-Strong MS Excel skills (e.g., pivot tables, VLOOKUP, data validation, charts).
-Excellent attention to detail and accuracy in data entry and reporting.