Office Admin

About the client:

Adecco's client is seeking a proactive and organized Office Administrator to manage day-to-day office operations and provide key administrative support. This role is central to ensuring the smooth functioning of the office environment, supporting various departments, and maintaining vendor and stakeholder relationships. The ideal candidate is detail-oriented, resourceful, and able to handle multiple tasks efficiently with minimal supervision.

Key Responsibilities:

Serve as the main point of contact for office-related matters including maintenance, mail handling, shipping, supplies, and errands.

Organize and coordinate meetings, appointments, and calendars.

Collaborate with HR to ensure office policies and procedures are current and properly implemented.

Liaise with the IT department to manage office equipment and ensure functionality.

Build and maintain relationships with vendors, service providers, and the landlord; manage invoicing and timely payments.

Greet and provide general assistance to visitors and external guests.

Support the planning and execution of company events and employee engagement activities.

Monitor inventory levels and ensure timely ordering of office supplies.

Ensure the workplace remains safe, clean, and secure for all employees.

Handle various ad hoc administrative duties as required.

Key Requirements:

Diploma or Degree in any discipline.

Prior experience in office administration is an advantage, but not mandatory.

Proficiency in English and BM is required, with Mandarin as an added advantage.

Highly meticulous with strong attention to detail.

Strong organizational and time management skills.

Proactive and self-driven, able to work independently and manage multiple priorities effectively.