Personal Assistant

Role: Personal Assistant to Chairman

Responsibilities:

Confidentiality Management: Handle confidential and sensitive documents and information with the utmost discretion, in alignment with Fairview’s commitment to maintaining a high standard of privacy and integrity.

Calendar & Appointment Management: Manage and maintain the Chairman’s appointments and calendar, ensuring efficient scheduling of meetings and prioritizing key engagements.

File & Record Management: Organize and maintain the Chairman’s files and records in an orderly and secure manner, ensuring quick access when required.

Document Management: Ensure that documents requiring the Chairman’s signature are signed promptly and returned to the correct sender, maintaining an organized flow of communication.

Office & Meeting Room Maintenance: Oversee the upkeep of the Chairman’s office, meeting room, and surrounding areas, ensuring a professional and welcoming environment at all times.

Meal & Medicine Management: Coordinate daily meals and manage the Chairman’s medication schedule, ensuring that all health-related needs are efficiently met.

Financial Management: Oversee the management of the Chairman’s credit cards, club memberships, and other financial obligations.

Leave Application Management: Extract senior staff leave applications for Chairman’s approval on a weekly basis to ensure smooth operational planning.

Transaction Authorization: Authorize daily financial transactions (OCBC/CIMB/Maybank) on behalf of the Chairman in compliance with organizational protocols.

Travel Arrangements: Make necessary travel arrangements for the Chairman, including booking transportation, accommodations, and related travel requirements.

Event Planning & Coordination: Plan and assist with organizing company events, aligning with the vision of Fairview’s mission to provide an exceptional educational experience.

Support to Senior Management: Provide administrative support to other senior management staff as needed, ensuring alignment with overall operational goals.

Corporate Gift Management: Manage and maintain stock of corporate gifts for various internal and external occasions.

Hospital Visit Authorization: Issue Guarantee Letters for senior management staff for hospital visits or admissions as required.

Floral Arrangements: Arrange for flowers or wreaths for appropriate occasions to ensure thoughtful gestures are communicated on behalf of the Chairman.

Ad-Hoc Tasks: Handle any additional tasks as directed by the Chairman, with flexibility and attention to detail.