Personal Assistant (Mandarin Speaker)

1. Executive Support & Strategic Coordination
-Provide high-level executive assistance to the Director, including managing complex calendars, scheduling strategic meetings, and coordinating business travel and itineraries.
-Prepare executive-level meeting materials such as agendas, board papers, presentations, briefings, and performance reports.
-Attend key discussions when required and prepare accurate, timely minutes and follow-up action summaries.

2. Communication, Correspondence & Document Governance
-Manage and draft high-level correspondence, including confidential letters, corporate communications, and official memos on behalf of the Director.
-Review, proofread, and finalize business documents, contracts, and agreements to ensure accuracy and compliance with company standards.
-Serve as the communication bridge between the Director, internal departments, and key external partners.

3. Information Management & Decision Support
-Maintain organized and secure filing systems for confidential documents, ensuring efficient retrieval of information.
-Conduct research, compile data, and prepare analytical summaries to support the Director in decision-making and strategic planning.
-Monitor project timelines, follow up with departments, and ensure deliverables are completed as instructed by the Director.

4. Stakeholder Engagement & Relationship Management
-Liaise with senior management, department heads, clients, and external stakeholders to facilitate smooth communication and alignment on critical matters.
-Represent the Director professionally in interactions with partners, vendors, and industry counterparts.

5. Office & Administrative Operations Oversight
-Oversee office administrative functions including document flow, supplies, and resource allocation to ensure operational efficiency.
-Assist with budget monitoring, expense tracking, and financial reporting related to executive office operations.

6. Governance, Confidentiality & Process Excellence
-Handle highly sensitive information with absolute discretion and integrity.
-Identify, recommend, and implement operational improvements to streamline processes within the executive office.
-Uphold corporate governance standards and ensure all administrative practices align with company policies.