Personal Assistant (PA)

We are seeking a highly organized and proactive Personal Assistant to support top management in a fast-paced and confidential environment. The ideal candidate will be capable of handling a wide range of administrative and executive support tasks while maintaining the highest level of professionalism and discretion.



Key Responsibilities:

Report directly to top management and provide full-spectrum administrative support.

Manage all aspects of corporate and personal assistant duties, including documentation and scheduling.

Draft, review, and manage correspondences, emails, and internal memos.

Organize and coordinate appointments, meetings, and events for VIPs and senior stakeholders.

Circulate meeting agendas, schedule sessions, and accurately record minutes.

Handle highly confidential and sensitive documents and communications.

Liaise with Heads of Department to ensure smooth coordination of office operations.

Prioritize tasks effectively, managing urgent matters within tight deadlines.

Demonstrate flexibility by multitasking and performing any other duties as assigned by management.



Requirements:

Preferably with at least 2 years of experience as PA or similar job;

Strong organizational and time-management skills.

Required language(s): Bahasa Malaysia, English, Mandarin. We are seeking candidates proficient in Mandarin to communicate with Mandarin-speaking clients effectively.

Excellent written and verbal communication abilities.

High level of discretion and integrity when dealing with confidential matters.

Proficiency in Microsoft Office Suite and email/calendar management tools.

Ability to work under pressure and handle multiple tasks efficiently.