Personal Assistant

Roles & Responsibilities:


The Personal Assistant will be expected to:

Manage and coordinate the Managing Partner’s calendar, appointments, meetings, and travel arrangements.

Prioritize and screen correspondence, including emails, phone calls, and documents, and respond where appropriate.

Prepare briefing materials, presentations, reports, and meeting agendas.

Take accurate meeting minutes and ensure timely follow-up on action items.

Track deadlines and monitor key deliverables to ensure completion.

Act as the primary liaison between the Managing Partner and internal or external stakeholders.

Coordinate meetings with clients, business partners, vendors, and employees.

Maintain professional and confidential communication at all times.

Provide support for client-facing engagements when required.

Assist in managing business priorities, projects, and strategic initiatives.

Monitor ongoing projects and provide regular status updates.

Coordinate company events, leadership meetings, and team sessions.

Maintain organized filing systems, both physical and digital.

Handle sensitive and confidential information with a high level of discretion.

Support the preparation of contracts, official correspondence, and internal documentation.

Ensure compliance with company policies and documentation standards.

Assist with personal scheduling matters related to the Managing Partner.

Coordinate logistics for travel, events, and important engagements.

Knowledge and Skill Requirements:

Diploma or Bachelor’s Degree in Business Administration, Management, Communications, or a related field.

Minimum 2–4 years of experience in a Personal Assistant, Executive Assistant, or similar role.

Prior experience in a consulting or professional services environment is preferred.

Exceptional organizational and time management skills.

Strong written and verbal communication skills.

High level of discretion, professionalism, and integrity.

Ability to multitask and manage competing priorities effectively.

Strong problem-solving skills with a proactive mindset.

Proficiency in Microsoft Office and Google Workspace.

Comfortable working in a fast-paced and dynamic environment.

Ability to anticipate needs and take initiative with minimal supervision.

Demonstrated ability to manage calendars and executive schedules efficiently.

Strong attention to detail with the ability to produce accurate documentation and follow-ups.

Excellent stakeholder management and coordination skills.

Ability to maintain confidentiality and handle sensitive information professionally.

Benefit:

Annual Leave: 14 Days per Year

Outpatient Medical Claim: RM800 per Annum

Parking Allowance: RM100 per Month

Medical Insurance Coverage (Allianz): Up to RM100,000

Time Off Benefit: Up to 2 Hours, 5 Times per Year

Yearly International Company Trip

Yearly Performance Appraisal

Performance Bonus: Up to 35%