PERSONAL SECRETARY

We are seeking a highly organized, proactive, and dynamic Personal Secretary to provide executive and administrative support to the Managing Director.

The ideal candidate is professional, resourceful, creative, and able to manage multiple priorities while maintaining the highest level of confidentiality. This role also requires strong digital skills to assist with presentations, marketing materials, and business documentation.

Key Responsibilities

Manage the Managing Director's daily calendar, appointments, meetings, and travel arrangements.
Coordinate and organize meetings, conferences, business functions, and corporate events.
Prepare meeting agendas, record minutes, and ensure timely follow-up on action items.
Draft, prepare, proofread, and manage business correspondence, reports, presentations, proposals, and official documents.
Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of the Managing Director.
Liaise professionally with clients, government agencies, business partners and internal departments.
Maintain confidential records, documents, contracts, and company information with the highest level of discretion.
Conduct research and compile business information, reports, and presentations to support strategic decision-making.
Prepare high-quality presentations, company profiles, proposals, brochures by using Canva, Microsoft PowerPoint, and other digital tools.
Assist in creating and managing digital content for social media, corporate branding, promotional campaigns, and business communications.
Support the Managing Director with both business and administrative matters as assigned.
Perform any other duties and special projects assigned by the Managing Director from time to time.

Requirements
Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, Communications, Marketing, or a related discipline.
Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, or in a similar executive support role.
Excellent command of English and Bahasa Malaysia, both written and spoken. Additional languages are an advantage.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficient in Canva and other digital design tools to create professional presentations, proposals, brochures, company profiles, social media content, and marketing materials.
Basic knowledge of graphic design, photo editing, or video editing software is an added advantage.
Familiarity with social media platforms and digital marketing strategies is an added advantage.
Excellent organizational, planning, multitasking, and time management skills.
Strong analytical, problem-solving, and decision-making abilities.
Excellent interpersonal and communication skills with the ability to interact confidently with stakeholders at all levels.
High level of professionalism, integrity, discretion, and confidentiality.
Self-motivated, proactive, detail-oriented, and able to work independently with minimal supervision.
Willing to work beyond normal office hours whenever required.
Willing to travel outstation or overseas to support the Managing Director's business meetings, projects, conferences, and company events.
Possess a valid driving license and own transportation is an added advantage.