Procurement Assistant - Sourcing

Key Responsibilities

Procurement & Purchasing

Process purchase requisitions and create purchase orders in the ERP/SAP system.

· Acquire and secure indirect materials and services, such as but not limited to the following:



Office supplies

Tools, jigs & fixtures and consumables

Maintenance services

IT equipment and services

Logistics and transportation

Facilities and utilities services

Obtain quotations from suppliers and perform price comparisons.

Negotiate pricing, delivery terms, and commercial conditions with suppliers.

Ensure purchases comply with company procurement policies and budget requirements.

Supplier Management

Maintain effective relationships with existing suppliers.

Identify and evaluate new suppliers based on cost, quality, and delivery performance.

Monitor supplier performance and support resolution of supply or delivery issues.

Support supplier onboarding, registration, and documentation processes.

Cost Control & Analysis

Support cost-saving initiatives and sourcing strategies.

Conduct market analysis and price benchmarking.

Assist in preparing sourcing reports, spend analyses, and procurement summaries.

Coordination & Administration

Coordinate with internal departments on purchasing requirements and delivery schedules.

Follow up on purchase order status, delivery timelines, and invoice discrepancies.

Maintain procurement records, contracts, and supplier databases.

Support contract renewals and vendor agreements.

Compliance & System Support

Ensure procurement activities comply with company policies, controls, and audit requirements.

Maintain accurate purchasing data in SAP/ERP systems.

Support procurement process improvements and standardization initiatives.



Requirements

Qualifications

Diploma or Degree in Supply Chain, Procurement, Business Administration, or related field

Experience

1–3 years of experience in procurement, sourcing, or supply chain; entry-level candidates may be considered for the Assistant level.

Skills & Competencies

Basic understanding of procurement and sourcing processes, including RFQ, P2P, and supplier evaluation.

Familiarity with ERP systems such as SAP or Ariba is an advantage.

Strong attention to detail and organizational skills.

Good interpersonal and communication skills.

Ability to manage multiple tasks and meet deadlines.

High level of integrity and awareness of compliance requirements.