Project Coordinator

Position Overview

The Project Coordinator is responsible for supporting project execution by ensuring timely coordination of materials, especially custom-made products, monitoring project progress, and maintaining effective communication between site teams, vendors, and internal departments. This role plays a critical part in material forecasting, procurement planning, and ensuring project delivery timelines are met.



Key Responsibilities:



1. Project Coordination & Execution

Assist Project Manager in coordinating day-to-day project activities.

Monitor project schedules, milestones, and deliverables.

Liaise with site teams to ensure smooth execution of works.

Track project progress and provide regular updates to management.



2. Material Planning & Forecasting

Prepare and monitor material forecast plans based on project timelines.

Ensure timely availability of materials to avoid project delays.

Track material consumption vs forecast and update accordingly.

Coordinate with procurement and warehouse teams on material requirements.



3. Custom-Made Products / Materials Management

Coordinate requirements for custom-made products/materials as requested by site teams.

Liaise with engineering/design team to finalize specifications and drawings.

Work closely with vendors/suppliers to ensure:

Compliance with specifications

Timely production and delivery

Quality requirements are met

Monitor production timelines of custom items and escalate delays.



4. Vendor & Supplier Coordination

Source and liaise with suppliers for project materials.

Follow up on quotations, lead times, and delivery schedules.

Source and liaise with suppliers meet project requirements and deadlines.

Maintain updated vendor database and performance tracking.



5. Documentation & Reporting

Maintain proper documentation including: -

Material requisition records

Delivery orders

Purchase requests

Project reports

Prepare weekly/monthly reports on:

Material status

Project progress

Risks and delays



6. Cost & Inventory Control

Monitor material usage to minimize wastage.

Assist in tracking project costs related to materials.

Ensure proper inventory control and reconciliation with warehouse.



7. Cross-Functional Coordination

Liaise with: -

Engineering / Design Team

Procurement Team

Warehouse / Logistics

Site Team

Ensure alignment between design, procurement, and execution.



8. Compliance & Quality Assurance

Ensure all materials comply with project specifications and standards.

Support QA/QC processes for incoming materials.

Ensure documentation is aligned with project and audit requirements.



Job Requirements: -

Education

Diploma / Degree in Engineering, Project Management, Supply Chain, or related field.



Experience

Minimum 2–5 years of experience in project coordination, preferably in:

Electrical / Engineering / Construction industry

Earthing & Lightning Protection / Solar / Infrastructure projects

Technical Competencies



Strong understanding of: -

Project coordination processes

Material planning & forecasting

Custom fabrication / engineering products

Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Experience with ERP systems (e.g., Infotech or equivalent) is an advantage.



Soft Skills

Strong coordination and communication skills.

Detail-oriented with strong planning ability.

Ability to manage multiple projects and deadlines.

Problem-solving and proactive mindset.



Scoring the Opportunity: -

Exposure to earthing & lightning protection systems is an added advantage.

Ability to support site-driven urgent requirements is critical.

Must be responsive to dynamic project environments.