Registry Executive/Assistant

Job Description:

To support the smooth operation of academic administration processes, including student registration, records management, examinations, graduation, and compliance with academic policies. The Registry Executive/Assistant plays a key role in ensuring accurate and efficient handling of student data and providing high-quality service to students, faculty, and staff.

Key Responsibilities:

Assist with student registration and enrolment processes, ensuring accurate data entry and compliance with institutional policies.

Maintain and update student records and databases (including transcripts, grades, and personal details).

Support examination processes: scheduling, room bookings, distributing exam materials, and collating results.

Assist in graduation preparations, including coordinating with students, printing certificates, and event support.

Handle queries from students and staff regarding academic regulations, timetables, and records.

Prepare reports and documentation related to student statistics, compliance, and accreditation.

Ensure the confidentiality and integrity of all student records.

Collaborate with other departments such as Admissions, Finance, and Academic Affairs to ensure smooth academic operations.

Assist in audits and reviews of academic data and procedures.

Provide administrative support during registration periods, exams, and graduation events.

Requirements:

Education: Diploma or Degree in Education, Business Administration, or related field.

Experience: Prior with 2-3 years experience in academic administration or a registrar’s office is an advantage.

Skills:

Strong organizational and administrative skills

Excellent attention to detail and accuracy

Proficiency in Microsoft Office and student information systems

Good communication and interpersonal skills

Ability to handle sensitive information with confidentiality

Ability to work under pressure and meet deadlines