Sales Admin Executive (Contract)

Location: Petaling Jaya Malaysia
Hiring Manager: General Manager, South Cluster
Department: Sales
Contract Term: 1- year (open for renewal)

Who We Are

Suntory Beverage & Food strives to be the most locally beloved beverage company in every market we serve. Guided by our founding principles of "Growing for Good," "Yatte Minahare" (the spirit of bold ambition), and "Giving Back to Society", we pursue sustainable growth, bold innovation, and meaningful social impact. Across the Asia Pacific region, we proudly offer trusted brands including Ribena®, Lucozade Sport™, BRAND'S® Essence of Chicken, Tea+, BOSS Coffee, V Energy - delivering quality products that honor our commitment to harmony with people and nature.

At Suntory Malaysia, we are proud to be part of the global Suntory Group, a Japanese multinational renowned for its unwavering commitment to health, wellness, and enriching lives. With a legacy deeply rooted in innovation and natural science, we deliver high-quality health enrichment and functional beverages tailored to the needs of Malaysian consumers.

Guided by our mission to “Inspire the Brilliance of Life”, we blend cutting-edge research with a profound respect for nature to support holistic well-being — from the inside out.

We are the proud brand owner of several iconic products with strong cultural heritage and consumer trust:

Ribena – the beloved blackcurrant drink rich in Vitamin C.

BRAND’S® – a trusted name in health supplements, including the renowned BRAND’S® Essence of Chicken.

C.C. Lemon – a refreshing lemon-flavored drink packed with Vitamin C, offering a zesty boost for your daily wellness.

What You'll Do
System Management: Manage documents and raise Purchase Requests/Purchase Orders for Sales and Trade Marketing teams.

Invoice Tracking: Monitor incoming DN/Tax invoices, compile itemized documents, and liaise with Finance and AR teams to reconcile claims and follow up on outstanding balances.

Budget Management: Create and maintain WBS budgets.

Sales Support: Coordinate with Sales to resolve day-to-day issues and support Trade Marketing activities.

Reporting: Prepare and deliver accurate reports as assigned by Heads of Department.

Event Coordination: Organize flight schedules, hotel bookings, and lead coordination for Sales Conferences and internal activities.



What's in it for you
Opportunity to work closely with senior leadership and cross-functional teams.

Exposure to sales operations and finance processes in a dynamic FMCG environment.

A collaborative culture that values growth, innovation, and service excellence.

What You need to be successful
Diploma or Bachelor’s degree in Business Administration, Management, or related field.

2–5 years of experience in administrative or coordination roles supporting senior management.

Strong organizational and time management skills with the ability to multitask effectively.

Excellent communication skills in English; additional languages are a plus.

High proficiency in MS Office Suite and business tools.

Strong interpersonal skills, discretion with confidential information, and a proactive mindset.