Sales Administrator - Ara Damansara

Key Responsibilities

1. Sales Support & Coordination
-Prepare quotations, proposals, and tender documents.
-Maintain sales records, project trackers, and customer databases.
-Coordinate with project, procurement, and site teams for smooth handover from sales to operations.
-Follow up with clients on quotations, documents, and project requirements.

2. Documentation & Reporting
-Prepare sales reports, progress updates, and monthly summaries.
-Ensure documents comply with company policies and ISO standards (if applicable).
-Manage emails, letters, and official correspondence.
-Maintain proper filing of contracts and project documents.

3. Customer Service & Communication
-Handle customer inquiries via calls and emails.
-Schedule client meetings, site visits, and internal appointments.
-Address basic customer queries and escalate technical matters when needed.

4. Order Processing & Delivery Coordination
-Process purchase orders, delivery orders, and invoices accurately.
-Coordinate deliveries with warehouse and logistics teams.
-Track delivery schedules and material availability.

5. Tender & Project Support
-Assist with tender submissions and supporting documents.
-Track tender deadlines and ensure timely submission.

Requirements
-Diploma or Degree in Business Administration, Marketing, Construction Management, or a related field.
-Fresh graduates are welcome to apply (experience in construction or engineering is an advantage).
-Proficient in Microsoft Excel and Word; knowledge of CRM or sales systems is a plus.
-Strong communication and attention to detail; fluent in English, with Chinese language skills as a plus.
-Able to multitask, work under pressure, and meet deadlines.
-Basic understanding of construction terms, materials, or project workflow is an added advantage.