Secretary to Executive Director

Job Overview:

The role of a Secretary to Executive Director involves providing administrative and secretarial support to a company's director or executive.



Job Description:

The job description may vary depending on the organization, but the following are some typical duties and responsibilities:



Manage the Director's Calendar: Scheduling and organizing appointments, meetings, and events for the Director.

Communication Management: Coordinating and screening all communications, including emails, phone calls, and letters, and handling them as appropriate.

Document Management: Preparing reports, letters, presentations, and other documents for the Director's review and approval.

Travel Arrangements: Planning and organizing travel arrangements, including flights, accommodation, and transportation.

Meeting Coordination: Organizing and preparing agendas, taking minutes and following up on action points from meetings.

Correspondence Management: Drafting and preparing correspondence, responding to inquiries, and ensuring timely responses to requests.

Filing and Record-Keeping: Maintaining and updating records, files, and databases, and ensuring that they are accurate and up-to-date.

Confidentiality Management: Maintaining confidentiality and discretion at all times, especially when handling sensitive or confidential information.

Liaison: Acting as the liaison between the Director and other staff members, external stakeholders, and clients.

Miscellaneous Tasks: Undertaking any other duties as assigned by the Director, which may include personal errands or special projects.



Job Requirements:

Enjoy working in a fast paced environment

Responsibility, Punctuality, Team Work, Self Discipline, Good working attitude, Initiative

A good and effective problem-solver with a likeable personality

Pleasant personality, independent and resourceful person

Good oral and written communication skills: English, Mandarin ( as the role require to deal with Mandarin speaking clients)