Senior Executive (Account Payable)

Job Responsibilities:

Invoice Processing & Verification

Perform end-to-end Accounts Payable (AP) processing, including invoice verification and posting into the ERP system.

Ensure accurate three-way matching between Purchase Orders (PO), Goods Receipt (GR), and Supplier Invoices, particularly for AP-related expenses such as raw materials and services.

Manage and process high-volume invoices related to manufacturing purchases and both local and overseas service providers.

Payment Processing

Prepare weekly/bi-weekly payment runs (e.g., online banking, telegraphic transfers).

Ensure payments are processed accurately and within agreed credit terms to avoid late payment charges or supply disruptions.

Validate supplier banking details and ensure proper approvals in accordance with the Limit of Authority (LOA).

Supplier Management

Maintain up-to-date supplier accounts and perform timely reconciliation of statements of account.

Resolve supplier queries regarding payment status, debit notes, credit notes, and outstanding items.

Monitor supplier aging and highlight overdue balances or AP risk areas to the AP Manager.

Month-End Closing Activities

Prepare AP accruals for uninvoiced goods/services and ensure accuracy of AP balances.

Review GRIR (Goods Received Not Invoiced) aging and follow up with relevant departments to clear long-outstanding items.

Assist in preparing periodic AP/vendor/employee advances reports, cash flow forecasts, and aging analysis for management review.

Compliance & Internal Controls

Ensure AP processes comply with company policies, internal controls, and audit requirements.

Maintain proper supporting documentation for audit, tax, SST compliance, and internal control checks.

Support external, internal, and SST audits by providing required documentation and explanations.

System & Process Improvement

Participate in ERP implementation, system enhancements, process automation initiatives, and UAT testing.

Recommend improvements to enhance AP workflow efficiency, accuracy, and control.

Administrative & Reporting Support

Provide support for day-to-day administrative tasks and other ad-hoc reporting requirements as needed.



Skills & Requirements:

Education

Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.

Minimum 3 years of experience in Accounts Payable.

Experience & Skills

Proficient in Microsoft Excel (VLOOKUP, Pivot Tables).

Experience with ERP systems, preferably SAP B1 - prior exposure will be an added advantage.