Senior HR Executive (Mandarin Speaker)

Job Scope:

1. Payroll Processing
-Manage and process monthly payroll for both local and foreign employees.
-Compute salaries, overtime, allowances, deductions, bonuses, and commissions in accordance with statutory requirements.
-Ensure all payroll calculations comply with employment contracts, company policies, and legal regulations.
-Administer employee benefits, including medical coverage, allowances, leave, and claims.

2. Statutory Compliance
-Ensure timely submission of all statutory contributions and filings (EPF, SOCSO, EIS, LHDN).
-Keep updated with labour laws, payroll regulations, and statutory changes to ensure full compliance.

3. Employee Records & Documentation
-Maintain accurate payroll records, attendance, leave data, and employee timesheets.
-Update and manage employee master data for new hires, resignations, and salary revisions.
-Generate payroll-related reports for management, finance, and audit requirements.

4. Reporting & Analysis
-Prepare payroll summaries and management reports, including headcount, overtime, and payroll cost analysis.
-Support budgeting and forecasting activities related to payroll expenses.

5. Payroll System Management
-Maintain and update payroll systems (e.g., Info Tech or other relevant platforms).
-Ensure accuracy, data integrity, and confidentiality of payroll information.
-Identify and implement process improvements to enhance payroll efficiency and accuracy.

6. Employee Relations
-Attend to employee enquiries and provide guidance on HR policies and procedures.
-Handle disciplinary matters, including issuing warning letters, conducting counselling, and maintaining documentation.
-Assist in resolving workplace issues and conflicts in a professional and confidential manner.

7. HR Operations & Administration
-Support day-to-day HR operations to ensure smooth departmental functions.
-Maintain and update employee files, HR records, and relevant documentation.
-Prepare HR letters, memos, and official correspondence.
-Ensure HR policies, SOPs, and related documents are regularly reviewed and updated.

8. Ad-hoc HR Support
-Collaborate with HR and Finance teams on matters related to compensation, benefits, and statutory compliance.
-Provide support for any other HR initiatives or tasks as required.

Requirements
-Minimum 3–5 years of HR experience, preferably in payroll and HR operations.
-Strong attention to detail and high accuracy in payroll processing.
-In-depth knowledge of Malaysia payroll laws and statutory compliance.
-Proficiency in payroll systems (especially Info Tech).
-Excellent communication skills to manage employee queries and coordinate with internal teams.
-Ability to handle cross-border payroll operations and adapt to varying statutory requirements.