Senior Management Support Executive

Responsibilities:

-Assist in general administration works such as maintain an organized custodian and proper documentation of Management Support filing system, drafting of any memorandum and correspondences.

-Assist in arrange any monthly Management Support meeting, pre-scheduled meeting or any ad-hoc meeting/minutes taking, handling any ad-hoc (lunch/dinner) arrangement etc, produce any ad-hoc / meeting presentation slides for management’s review.

-Assist in gather information, tabulation of data and perform various analytical and statistical study on agencies performance or ad-hoc analysis based on business needs for management updates and review etc.

-Assist in follow up and monitor any outstanding task or special issues on behalf of Management via sending mail or verbal communications.

-Assist in vetting through site or any correspondence documents with justification & budget control and prompt of deviations or priorities and highlight to superior accordingly. Attend to branches enquiries and maintain a regular follow-up on outstanding issues.

-Assists in planning, coordinating, implementing any special project or activities determined to be kicked off by Management, and act as the lead facilitator for project or activities execution.

-Assists in any other special/ad-hoc assignment or operation work assigned by superior from time to time and ensure the ability to meet the predetermined deadline as well as act as an action team for any special activities conducted by the company.

-Backup of administrator of Agent CRM program to regularly update info and attending user’s enquiry.

-Act as a key user & coordinator of ERP Sales & Distribution (SD) project team to monitor & manage the overall progress of the project (Pre & Post) including but not limited to data migration, new branch setup, change request, system enhancement, user guide documentation, system maintenance, perform discrepancy and quality check, performing UAT of all current SAP module (Hana, Hybris, Mobility, BPC).

-Act as a key user of the Business Intelligent (BI) project to liaise with the IT developer to perform various reports automation & simplifications and revamp of current BI reports.

-Act as a key user and as well as the administrator of the Mobility, ACRM portal to initiate and monitor the enhancements being made and attend the user’s inquiry.

-Act as a key user to attend meetings & discussions related to ERP & other systems/special projects & update the superior regularly.

-Any other duties as assigned by the superior and management to you from time to time.



Qualifications:

-Preferably Degree from Actuarial Science/Accounting/Business admin or equivalent.

-At least 1-2 years of related working experience.

-Proficient in Spoken and Written English and Mandarin will be an added advantage

-Computer literate and well versed in Microsoft Office application especially Excel.

-Experience in any BI or reporting tools will be an added advantage.