Senior Talent and Culture Executive

Job Summary:

The Senior Talent & Culture Executive manages end-to-end payroll, compensation, and benefits to ensure smooth operations. Key duties include processing payroll, maintaining employee records, and managing attendance. The role also ensures statutory compliance, handles contract stamping, and manages employee claims for travel, medical, and special occasion gifts. Additionally, you will support employee relations, employee welfare, HR letters, and foreign worker management.

Key Responsibilities:

• Manage end-to-end monthly payroll, including overtime, allowances, increment, pay adjustment and termination payments.

• Monitor daily attendance and manage various leave types.

• Manage all aspects of employees’ claims and benefits.

• Create and maintain a comprehensive employee database, ensuring accurate payroll records and proper documentation.

• Update the statutory body for new and resigned employee and to ensure all reporting meets internal and statutory regulations.

• Manage statutory tax compliance by generating staff EA Forms and submitting the annual E-Form to LHDN within the regulatory deadlines.

• Generate monthly payroll report, headcount report, audit reports and other reports as and when needed.

• Handle contract stamping, employee transfers and various employment contracts such as Hybrid, Work From Home, or Post retirement.

• Support the opening of new subsidiaries.

• Act as the primary point of contact for employee and management on all company polices, payroll inquiries and general benefits.

• Facilitate year end rollovers for leave, attendance systems, public holidays, and updated tax tables if any.

• Interpret agreements, contracts, long service awards, performance appraisals and bonus processing.

• Review and update HR policies and processes to ensure full adherence to statutory requirements and Employment Act.

• Periodically revise and update the Employee Handbook to reflect current company standards and regulations.

• Provide professional advice and guidance on employee and industrial relations issues.

• Manage the annual renewal of the statutory membership (eg. MEF).

• Process monthly insurance invoices and conduct annual reviews of staff insurance benefits.

• Administer employee welfare programs, including medical claims, insurance claims and yearly medical refunds.

• Determine and prepare the annual schedule of Public Holidays.

• Manage yearly warehouse sales schedules, including daily manpower allocation and the calculation of incentive payouts.

• Perform ad-hoc tasks and additional responsibilities as assigned by Superior or Management.

Skills and Qualifications

• Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.

• Minimum 5–8 years of experience in payroll, HR, and administration.

• Strong knowledge of payroll processing, labour laws, and statutory requirements.

• Experience in handling foreign worker matters, compensation, and employee relations.

• Good understanding of HR policies, procedures, and industrial relations practices.

• Strong organizational and time management skills.

• Able to work independently under tight deadlines while maintaining strict confidentiality and professional integrity.

Key Competencies:

• Payroll Excellence & Compliance

• Operational Efficiency & HR Administration

• Regulatory Knowledge in Employment Act and Industrial Relations

• Attention to Detail & Data Accuracy

• Proactive Problem Solving

• Stakeholder Engagement and Effective Communication