Site Clerk / Document Controller

Job Description

Maintain and organize project documentation including drawings, permits, contracts, and reports.

Update and distribute project documents as needed, ensuring all stakeholders have access to the latest information.

Assist in the preparation of reports, presentations, and meeting minutes.

Serve as a liaison between site personnel, subcontractors, suppliers, and project management.

Communicate project updates, schedules, and deadlines to relevant parties.

Handle incoming and outgoing correspondence, emails, and phone calls related to the project.

Maintain accurate records of site activities, including daily logs, material deliveries, workforce attendance and ISO documentation related.

Assist in tracking project expenses, invoices, and budgetary allocations.

Generate regular progress reports for management and stakeholders.

Collaborate with other site personnel to ensure smooth operations and timely completion of tasks.



Requirements

Minimum Certificate or Diploma in business administration, civil engineering, construction management or relevant field

Proven experience as a clerk or administrative assistant, preferably in a construction or project-based environment

Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools

Strong organizational skills with keen attention to detail

Excellent communication and interpersonal abilities

Familiarity with construction terminology, documentation, and processes is a plus.