About Us



Airswift is an international workforce solutions provider and strategic partner to the energy, process and infrastructure industries. With more than 50 offices worldwide, $1bn turnover, 700 employees, 6,000 contractors and a candidate database of more than 500,000, our geographical reach and pool of available talent is unmatched in the industry.

Airswift is seeking applicants for the role of Accounts Payable (AP) Intern to join the team in Kuala Lumpur, Malaysia.



Role Description

You will be responsible for processing all supplier and non-employee invoices and employee staff claims covering countries across ASPAC. You are hands-on and enthusiastic about service delivery in a shared services environment and provide practical and effective assistance to our vendors, clients and employees in the payables workstream space to ensure all statutory compliance requirements are completely met. Our aim is to provide value-added services and solutions that are flexible and tailored to the circumstances and needs of our clients.



Key Accountabilities

Process invoices/credit notes, payments, staff claims and T&E in an efficient, timely and accurate manner in accordance to the frequency and deadlines agreed across ASPAC countries (eg. Singapore, Malaysia, Indonesia, Korea, China and ANZ).
Ensure vendor master data is safeguarded and vendor registration is created accurately.
Ensure staff expenses, PO and Non-PO invoices are compliant and approved according to DOA (delegation of authority matrix) and company policies including obtaining all required supporting documentation and appropriate authorization for disbursements.
Ensure Input and Withholding tax (eg. GST, VAT, and SST etc.) are properly recorded according to regulatory requirements (eg. invoice currency conversion requirements).
Resolve and respond to inquiries and discrepancies promptly and within service level agreements from suppliers, employees and non-employees.
Work closely with the Service Teams and other cross-functional teams on payables related issues, such as contractor expenses, recharges and intercompany.
Support improvements to streamline and automate processes across countries and operations in new countries as the company scales.
Any other ad-hoc duties assigned from time to time by line manager.


Person Specification

Enrolled in a University/College Degree or Diploma Program.
Excellent written and verbal communication skills.
Proficient in Microsoft Office (Word, Excel & Power Point)
Fast Lerner-Ability to learn and grasp knowledge relating to the job functions.


What we can offer you!

Virtual Onboarding Events.
Team-driven environment fostering a supportive culture with a strong emphasis on work-life balance.
Cheers!, where your peers can nominate you for outstanding performance.
Coaching and Training are provided.


Core Values

Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
Safety - We create a safe and inclusive environment to protect the physical and psychological well-being of everyone we work with.
Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.


Visit our website and social medias to find out more! - www.airswift.com



Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.



Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.