Executive Assistant

KEY RESPONSIBILITIES

Manage and maintain calendars, prioritizing appointments to ensure effective time management. Arrange and schedule meetings with internal and external stakeholders, liaising effectively with cross-functional teams.

Prepare meeting agendas and record clear, concise meeting notes and action items.

Maintain and monitor trackers and logs for documents, approvals, tasks, and deadlines to ensure timely completion and accountability.

Establish and uphold an organized. systematic filing system for all business documents, both physical and digital, ensuring all critical documents are properly filed, version-controlled, and easily accessible.

Oversee the end-to-end document approval and signing process, including circulation for approval, internal endorsement, and execution.

Handle incoming and outgoing correspondence (emails, letters and official communications), triaging or responding as appropriate.

Process and track all required documentation, providing comprehensive administrative support, such as expense claims and official reporting.

Monitor and manage office supplies inventory, maintaining an efficient and functional workspace.

Safeguard sensitive and confidential information with the highest level of discretion and professionalism, ensuring the integrity and accuracy of records and databases.

Proactively identify and address administrative issues to support the smooth departmental operations.

Assist in coordinating team events, workshops or other activities as required.

Perform other related tasks as assigned by the Superior from time to time.



QUALIFICATIONS

Minimum Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, Office Management or related field.

At least 2-3 years working experience as an executive support, office administration, or similar role.

Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Trello, Teams, Zoom, SharePoint).

Strong written and verbal communication with the ability to liaise effectively across all levels. Excellent time management, multitasking, and prioritization abilities to manage multiple deadlines efficiently.

High degree of accuracy in managing documents, schedules, and reports.

Proactive in identifying issues, resolving challenges, and ensuring seamless administrative operations.

Professional demeanor with strong stakeholder management and teamwork orientation.

Able to work in a dynamic, fast-paced environment and remain flexible in response to shifting priorities.

Demonstrated ability to manage sensitive information with discretion and integrity.



WHY JOIN US

Comprehensive medical benefits for you, your spouse, and children, ensuring your well-being is our top priority.

Rest easy with our group term life coverage, providing you with security and assurance.

Stay energized with meal credit that keep you fueled throughout the day.

An in-house futsal court, badminton court, plus a gym for post-work workouts.

A variety of fun-filled events and gatherings to unwind.

Achieve a healthy work-life balance, ensuring you thrive both in and out of the office.