Responsibilities :

Attendance

Registration of new employee.
Daily attendance reporting and coordinate with department managers to verify employee attendance and resolve any discrepancies.
Removal of resigned employee from attendance system.
IT

Manage new laptop request and purchases.
IT devices labelling and maintenance of laptop record.
Liaise with IT Technician for troubleshooting.
Reception

Greet, welcome, direct visitors to the appropriate person and/or room.
Maintain office security by following safety procedures and controlling access.
Access card management - registration / cancellation / lost.
Ensure reception area is always tidy and presentable.
Managing meeting room availability.
Receive, sort and distribute daily mail/ parcel deliveries.
Employee Welfare

Assisting the HR team with onboarding and termination processes.
Organize monthly breakfast for respective team.
Medical Insurance registration for new and resigned employees.
Handling travel and accommodations
Office Maintenance

Maintain good office condition such as lighting, renovations, CCTV and etc.
Managing office inventory such as stationery, equipment, and furniture.
Overseeing office services like cleaners and maintenance service providers
Recording and maintaining office expenses
Product

Organize monthly product benefit.
Administer request and distribution of product to respective departments.
Maintaining product stock level at it’s optimum.
Other ad hoc administrative tasks.


Requirements

Excellent in verbal communication, attention to detail and accuracy, with the ability to handle large volumes of data efficiently.
Exceptional organizational and time management skills.
Ability to be resourceful and proactive when issues arise.
Adept at prioritizing, scheduling and multitasking
Fast and eager learner
Hands-on experience with office maintenance
Able to speak, read and write in English, Malay and Mandarin to liaise with overseas stakeholders