about the job

Business Administration & Data Stewardship

Coordinate end-to-end event operations support for event owners (logistics, trackers, vendors, contract/PO/payment coordination) and maintain budget/expense tracking and follow-ups with stakeholders.
Support VEEVA CRM system and maintain the "In-market" Dashboard including user access, data quality check, and basic troubleshooting and ticketing with global CRM IT.
Support and implement data governance practices to maintain high-quality data.
Collaborate with sales, marketing, and other departments to capture and analyze data requirements, ensuringalignment with business objectives.
Generate reports and maintain sales dashboards to track key performance indicators and summarize performance and flag variances for review.
2. Logistics & Shipment Coordination

Coordinate 1-2 inbound shipments per month from global manufacturing sites into Malaysia & Singapore, working closely with internal supply chain, 3PLs, and freight forwarders.
Coordinate, review and verify shipping documentation (e.g., commercial invoices, packing lists, import permits, delivery notes) prepared by relevant parties to support compliant clearance.
Monitor shipment status, proactively follow up on delays, and escalate issues where necessary to protect product integrity and customer supply.
Liaise with customs brokers and local logistics partners to ensure timely, compliant clearance and delivery to designated warehouses or customers.

BUSINESS USE

​Maintain shipment records in relevant systems/trackers, and support periodic reporting on shipment status, lead times, and exceptions.
Support continuous improvement of order-to-delivery processes affecting the sales team and customers, while adhering to relevant quality and regulatory requirements.
Oversee day-to-day management of the office space, including maintenance, cleanliness, and organization.
Manage vendor relationships for office supplies, equipment, and services.
Coordinate office moves, renovations, and space utilization projects as needed.
Develop and implement office policies and procedures to ensure a safe and productive work environment.
Serve as the primary point of contact for office-related inquiries and requests.
Ensure compliance with health and safety regulations and protocols.
Monitor and manage office security systems and protocols.
Address facility-related issues promptly and effectively.
Collaborate with cross-functional teams to optimize office space utilization and
efficiency.