Admin Executive

1. Administrative and Office Management
-Manage day-to-day administrative operations, ensuring smooth workflow and timely completion of assigned tasks.
-Maintain and organize company filing systems both physical and digital for easy document retrieval and confidentiality.
-Prepare, format, and distribute official documents, correspondence, and reports as required by management or HOD.
-Oversee general office upkeep, ensuring cleanliness, tidiness, and a professional working environment at all times.
-Coordinate office maintenance, cleaning, schedules, and facility service providers to ensure proper upkeep of the office.
-Manage inventory of office supplies and ensure adequate stock levels are maintained.

2. Meeting, Scheduling and Coordination
-Schedule, organize, and coordinate meetings, appointments, and travel arrangements for management and HOD.
-Prepare and circulate meeting agendas, take accurate meeting minutes, and ensure timely follow-up on action items.
Liaise with internal departments to ensure smooth communication and coordination of management -activities.

3. Event and Corporate Coordination
-Assist in the planning and coordination of company evets such as Chinese New Year celebration, staff gatherings, and other company functions.
-Support preparations for prayers, including arranging offerings, materials, and setup according to company practice.
-Work closely with vendors and internal committees to ensure events are executed successfully within budgets and timeline.

4. HR and Worker Administration Support
-Assist in monitoring and verifying monthly worker wage reports in coordination.
-Maintain and update staff attendance and leave records when required.
-Provide administrative assistance in handling CIDB (Construction Industry Development Board) related matters, including registration, renewal, and compliance tracking.

5. Procurement and Departmental Support
-Provide backup support in procurement-related administrative work, including preparing purchase requests, quotations, and documentation.
-Assist the HOD in monitoring departmental progress, following up on task deadliness, and ensuring reports are updated.
-Provide assistance to team members and perform backup duties when other administrative staff are on leave or unavailable.

6. General and Ad-Hoc Duties
-Handle incoming and outgoing correspondence, phone calls, and inquiries professionally.
-Ensure confidentiality and integrity of all company-related information.
-Undertake any ad-hoc assignments, projects, or duties as assigned by management or HOD from time to time.