Admin Executive

Administrative Responsibilities

Responsible for coordinating and organizing visits, receptions, meeting notifications, and meeting minutes; Responsible for designing and producing various publicity materials and on-site signage;

Handle the application, issuance, and management of office supplies;

Manage the activation and deactivation of access control and vehicle access permissions;

Allocate company vehicles reasonably according to existing policies to ensure safe usage.

Public Area, Safety & Hygiene Management

Responsible for the daily management of public areas (lobby, changing rooms, visitor passage, central roads, etc.);

Organize irregular inspections and evaluations of workplace hygiene and office safety, and propose improvement measures;

Conduct on-site 5S inspections, including daily, weekly, and monthly checks; assess non-compliance and follow up on corrective actions;

Manage daily solid waste handling, maintain accurate waste in/out inventory records, and oversee weighing during waste disposal;

Conduct regular 6S safety and hygiene training, guide employees to follow workshop rules, and improve workplace discipline and safety awareness; safety is the foundation—strictly prevent violations.

Logistics Support (Canteen, Dormitory, Landscaping, Security, etc.)

Supervise canteen hygiene, meal quality, service attitude, and food safety to continuously improve employee satisfaction;

Monitor meal standards, conduct internal evaluations, and improve overall catering service quality;

Handle water and electricity meter readings for canteen and dormitories, summarize data, investigate abnormalities, and ensure closed-loop resolution;

Supervise landscaping to ensure cleanliness, neatness, and weed-free green areas;

Manage daily maintenance of public facilities (waste collection areas, drainage ditches, septic tanks, pipelines, etc.);

Coordinate loading/unloading personnel and equipment to ensure efficiency and safety;

Inspect security guard operations according to company security management requirements, provide improvement suggestions for non-compliance, and follow up on implementation;

Coordinate daily building repair and maintenance tasks and ensure timely follow-up.

Other Responsibilities

Assist in daily work management and supervise the implementation of company policies;

Assist with tasks temporarily assigned by the management.