Admin Executive - Padang Serai

Roles & Responsibilities :

Administrative Responsibilities
-Responsible for coordinating and organizing visits, receptions, meeting notifications, and meeting minutes;
-Responsible for designing and producing various publicity materials and on-site signage;
-Handle the application, issuance, and management of office supplies;
-Manage the activation and deactivation of access control and vehicle access permissions;
-Allocate company vehicles reasonably according to existing policies to ensure safe usage.

Public Area, Safety & Hygiene Management
-Responsible for the daily management of public areas (lobby, changing rooms, visitor passage, central roads, etc.);
-Organize irregular inspections and evaluations of workplace hygiene and office safety, and propose improvement measures;
-Conduct on-site 5S inspections, including daily, weekly, and monthly checks; assess non-compliance and follow up on corrective actions;
-Manage daily solid waste handling, maintain accurate waste in/out inventory records, and oversee weighing during waste disposal;
-Conduct regular 6S safety and hygiene training, guide employees to follow workshop rules, and improve workplace discipline and safety awareness; safety is the foundation—strictly prevent violations.

Logistics Support (Canteen, Dormitory, Landscaping, Security, etc.)
-Supervise canteen hygiene, meal quality, service attitude, and food safety to continuously improve employee satisfaction;
-Monitor meal standards, conduct internal evaluations, and improve overall catering service quality;
-Handle water and electricity meter readings for canteen and dormitories, summarize data, investigate abnormalities, and ensure closed-loop resolution;
-Supervise landscaping to ensure cleanliness, neatness, and weed-free green areas;
-Manage daily maintenance of public facilities (waste collection areas, drainage ditches, septic tanks, pipelines, etc.);
-Coordinate loading/unloading personnel and equipment to ensure efficiency and safety;
-Inspect security guard operations according to company security management requirements, provide improvement suggestions for non-compliance, and follow up on implementation;
-Coordinate daily building repair and maintenance tasks and ensure timely follow-up.

Other Responsibilities
-Assist in daily work management and supervise the implementation of company policies;
-Assist with tasks temporarily assigned by the management.

Education:
-Degree holder and above , major in Administrative Management or related fields.
-Requirement Skills : Good communication skills; problem analysis and solving abilities; coordination and interpersonal skills; teamwork; learning ability.

Work Experience:
-More than 3 years of work experience; candidates with over 2 years of administrative management experience preferred