Administration Executive

JOB SCOPE/ JOB DESCRIPTON
-Coordinate the daily and weekly procurement of raw materials, packaging, and other commodities for order fulfillment.
-Oversee, coordinate, prepare, and compile submission documents for the Pre-Qualification and Tendering processes.
-Monitor / track tasks using optimal management methods to ensure all deadlines are met.
-ISO Application to file for yearly audit. Will provide brief guidance and templates.
-Handle enquiries from customers via E-mail / Phone / WhatsApp
-Manage daily operations and provide administrative support for the leaders
-Managing documents for customers, and prepared documents for logistics/online orders
-Maintain records of essential customers in the company database and/or official WhatsApp group chats-
-Registration for subsidy programmed and follow up.
-Opening Purchasing Invoice and follow up through emails and phones.
-Follow up with Delivery Orders, ensuring quantities delivered is correct.
-Responsible in preparation of weekly report, monthly report and management report.
-Play a crucial role in supporting daily administrative tasks and ensuring the smooth operation of our office

SKILLS & QUALIFICATIONS
-Candidates must possess at least SPM, STPM, A Level, Pre – U, Professional certificate, Diploma or equivalent.
-Preferably bilingual in English, Malay and Mandarin to effectively communicate with Mandarin-speaking clients.
-More than 1 year working in similar fields will be an added advantage.
-Computer literate with Microsoft environment.
-Strong communication, interpersonal and organizational skills.
-Self-motivated, confident and ability to think out-of-the-box.
-High level of conceptual, analytical and problem solving skills.
-Attention to details and able to work under minimum supervision.
-Able to work independently under tight schedule with minimum supervision.
-Able to communicate in regards to the projects with others involved.