Administrative Executive

Key Responsibilities:
Office & Administrative Operations
-Oversee the day-to-day administrative and office operations to ensure smooth and efficient workflow.
-Provide administrative support to management and staff, including handling correspondence, preparing documents, and scheduling meetings.
-Manage communication channels, including phone calls, emails, and general enquiries.
-Maintain proper filing systems (physical and digital), ensuring accurate record retention, confidentiality, and compliance with company policies.
-Manage office supplies and coordinate procurement to ensure uninterrupted operations.
-Coordinate with building management and vendors for office maintenance, repairs, and related services.
-Ensure a safe, clean, and well-organized office environment.
-Prepare regular office operations reports and highlight areas for process improvement.
-Establish, implement, and periodically review office policies and procedures to enhance efficiency and internal control.

Billing, Invoicing & Accounts Support
-Prepare, issue, and track client invoices in a timely and accurate manner.
-Prepare and manage Statements of Account (SOA) for clients.
-Maintain accurate billing records and ensure proper documentation.
-Liaise with internal teams to ensure billing accuracy and alignment with contracts or agreed pricing.

Requirements:
-Diploma / Degree in Business Administration, Accounting, or related fields.
-Prior experience in administrative, office operations, or billing support roles.
-Strong attention to detail, organizational and communication skills.
-Familiarity with invoicing systems, accounting software, or ERP systems is an advantage.