Administrative Executive

Key Responsibilities
• Office Management: Oversee general office administration, including managing supplies inventory, ensuring a tidy workspace, and coordinating with vendors and service providers.
• Documentation & Filing: Prepare, organize, and maintain accurate records and files (both digital and physical), including invoices, contracts, and employee documentation, ensuring confidentiality and compliance.
• Communication & Reception: Handle incoming communications, including phone calls and emails, and greet visitors professionally. Act as the primary liaison between internal teams and external partners.
• Scheduling & Coordination: Manage calendars, schedule meetings and appointments, book travel arrangements, and coordinate internal events and team activities.
• Data Entry & Reporting: Perform data entry tasks, update databases, and assist in preparing reports, memos, and presentations for management.
• Support Functions: Provide administrative assistance to the HR and Finance teams, which may include payroll input, expense reports, and recruitment coordination.

Qualifications & Skills
• At least 1 year of work experience in an administrative assistant, office administrator, or similar role.
• Proficiency in SQL system, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• A high attention to detail and strong problem-solving skills.
• Ability to handle sensitive information with discretion.
• A proactive mindset and a positive, team-oriented attitude.
• Fluency in #Mandarin, English, Bahasa Malaysia. (Need to communicate with China supplier)