Business Admin

1. Front-Office & Administrative Operations:
-Manage visitor reception, telephone responses, and general office inquiries.
-Prepare for routine meetings and conduct daily inspections of meeting and reception rooms.
-Manage and prepare hospitality supplies.

2. Procurement, Logistics & Vendor Management:
-Procure reception and office auxiliary supplies.
-Manage company vehicles, lease suppliers, and coordinate driver schedules.
-Oversee the procurement and management of landscaping materials and manage outsourced gardener contracts.

3. Dormitory Facilities & Hospitality Management:
-Oversee overall campus hygiene, greening, and pest control programs.
-Manage dormitories, ensuring cleanliness and compliance with 5S standards.
-Be responsible for the maintenance and upkeep of green belts.
-Maintain the tidiness of the dormitory and activity center.

4. Asset & Inventory Administration:
-Manage the distribution of supplies, keys, and work uniforms.
-Oversee the inbound/outbound inventory management of supplies and work uniforms.

5. Strategic & Cultural Liaison Support:
-Serve as a key point of contact for Chinese-speaking vendors and clients, building and maintaining strong relationships.
-Support cross-cultural communication and contribute to process improvement initiatives.

Requirements
-Education: Bachelor’s degree in Mass Communication, Business Administration, International Business, Marketing, or a related field.
-Experience: 2-5 years of experience in a comprehensive administrative role that includes front-office reception, facilities coordination, vendor management, and basic procurement.
-Language Skills (Mandatory):
-Mandarin: Exceptional verbal and written communication skills for professional interaction with vendors and stakeholders.
-English: Professional proficiency for internal reporting and communication.
-Technical Skills: High proficiency in MS Office Suite; experience with inventory or basic procurement systems is a plus.

Soft Skills:
-Outstanding organizational and multi-tasking abilities in a fast-paced environment.
-Strong interpersonal and customer-service orientation.
-Proactive problem-solver with great attention to detail.
-Ability to manage multiple external vendors and internal stakeholders effectively.