Executive – Accounts & Admin

We are looking for a proactive and detail-oriented individual to join our team as an Executive – Accounts & Admin. This role is responsible for handling invoice processing, payment tracking, financial reporting, and general administration support. You will play a key role in ensuring timely billing, collections, and payments while supporting financial compliance and reporting.

Key Responsibilities
Invoicing & Charge Out

Prepare and issue invoices using internal systems

Submit e-Invoices to LHDN and monitor for approval status

Distribute approved invoices to internal stakeholders and follow up on payments

Payment Collection & Reconciliation

Monitor and follow up on payments to ensure collection within 30–45 days

Perform reconciliation after payments are received

Work with internal teams to resolve discrepancies

Cash Flow & Vendor Payments

Track and manage cash flow to ensure timely payments to suppliers and partners

Schedule payments according to agreed terms

Client Coordination & Pembangunan Sumber Manusia Berhad (PSMB)

Liaise with clients to ensure all necessary documentation is in order

Submit claims to PSMB and follow up to ensure reimbursement within 2 months from invoice date

Reporting & Verification

Assist in verification of the monthly financial reports, income statement, and P&L

Support verification and checking of financial records and entries

Requirements

Diploma/Degree in Accounting, Finance, Business Administration, or related field

Fresh graduates or candidates with up to 2 years of relevant experience are welcome

Familiarity with invoicing systems and basic financial processes

Strong attention to detail and good follow-up skills

Able to work independently and manage multiple tasks

Knowledge of SST, tax, or PSMB processes is a plus (but not mandatory)