Executive Assistant

Requirements
We are an expanding F&B group seeking a highly organised and proactive Management Assistant / Executive Assistant to support our senior management. This hands-on role combines executive support, operations coordination and travel to outlets/events. If you enjoy being the right hand to leadership while staying close to the action, this is for you.

-Diploma / Degree in Business Administration, Management or related field.
-At least 2-4 years of experience as an Executive Assistant, Management Assistant, Project Coordinator or similar role, ideally in F&B/retail.
-Exceptional written and verbal communication skills.
-We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
-Proficient in Microsoft Office Suite and scheduling software (e.g., Outlook, Excel, PowerPoint).
-Strong organizational skills and attention to detail.
-Ability to manage multiple priorities and meet deadlines under pressure.
-Understanding of food and beverage industry operations is highly desirable.
-Comfortable travelling between outlets and attending off-site meetings/events.
-May require extended hours or weekend availability based on business needs.

Responsibilities
-Manage the Executive Director's calendar, meetings, travel arrangements, and daily communications.
-Prepare reports, memos, presentations, meeting minutes, and other business documents.
-Handle confidential and sensitive information with integrity and discretion.
-Organize and prioritize incoming tasks to ensure the ED is well-prepared for meetings, deadlines, and key decisions.
-Assist with coordination of cross-functional projects, especially involving culinary, operations, and marketing teams.
-Track and follow up on key initiatives, business development tasks, and departmental goals to ensure timely progress.
-Support vendor management activities including contract handling, negotiations, and performance reviews.
-Maintain organized files, records, and documentation for efficient retrieval.
-Act as a liaison and main point of contact between the ED, internal departments, and external stakeholders.
-Attend meetings alongside the ED, take minutes, and follow up on action items.
-Draft and manage professional correspondence, ensuring timely and accurate responses.
-Coordinate logistics for executive meetings, board sessions, and corporate events.
-Assist in ad-hoc tasks, special assignments, and strategic projects as required by management.