Office admin

1. Administrative Duties

Manage daily office administrative tasks and ensure smooth office operations.

Maintain proper filing system for company documents and records.

Handle incoming calls, emails, and general enquiries.

Coordinate with suppliers, customers, and internal staff when necessary.

2. Invoicing & Documentation

Prepare and issue sales invoices, delivery orders, and quotations to customers.

Ensure accuracy of billing details including pricing, quantities, and customer information.

Maintain proper records of invoices and sales documents.

Assist in following up on outstanding payments.

3. Data Entry & Record Keeping

Enter and update data in the company system or accounting software.

Maintain organized records of transactions, customer information, and supplier documents.

Ensure documents are properly filed and easily accessible.

4. Coordination & Support

Assist in coordinating orders, deliveries, and customer requests.

Work closely with the sales, warehouse, or accounts department when required.

Provide administrative support to management and other departments.

5. General Office Support

Monitor office supplies and place orders when necessary.

Assist with general office tasks and special assignments given by management.

Maintain cleanliness and organization of office documents and workspace.