Purchasing Admin (Building Construction)

Purchasing Executive / Procurement Executive (Construction)Procurement Management

Handle purchasing activities for construction materials, machinery, equipment, and site-related services according to operational and project needs

Identify reliable suppliers and subcontractors to support project execution and business operations

Conduct price comparisons and evaluate supplier proposals based on pricing, quality, delivery timeline, and service performance

Negotiate with suppliers on pricing structure, credit terms, delivery arrangements, and contract conditions to secure the best value for the company

Generate and process Purchase Orders (PO) while ensuring accuracy and proper approval procedures are followed

Ensure procurement activities are carried out within the approved budget and according to company procurement procedures

Review material requests from site teams and coordinate purchases based on project schedules and priorities

Analyse purchasing costs and recommend alternative materials or suppliers for better cost efficiency

Supplier & Project Coordination

Work closely with project teams, Quantity Surveyors (QS), site supervisors, store personnel, transporters, and suppliers to ensure smooth procurement operations

Arrange and monitor material deliveries to ensure items reach project sites according to required timelines

Follow up continuously on pending orders and expedite urgent deliveries when necessary to avoid project interruptions

Address and resolve issues related to damaged goods, incorrect deliveries, insufficient quantities, or supplier delays

Verify that supplied materials meet approved specifications, quantities, and project requirements before acceptance

Maintain professional working relationships with suppliers and vendors to ensure long-term business cooperation

Inventory Control & Documentation

Monitor stock availability and material consumption to minimise shortages, wastage, and unnecessary overstocking

Keep accurate records of procurement documents such as quotations, invoices, purchase orders, delivery orders, and supplier agreements

Organise and maintain proper filing systems for purchasing and project documentation for easy tracking and audit purposes

Prepare procurement status updates, material tracking reports, and purchasing summaries for management review

Ensure all procurement records are updated promptly and stored according to company document control procedures

Administrative & Operational Support

Support day-to-day office and procurement administrative functions including data entry, document preparation, and filing activities

Assist internal departments with procurement-related enquiries and coordination matters

Prepare supporting documents for approvals, payment processing, and supplier communications

Coordinate meetings, appointments, and discussions with suppliers or project personnel when required

Carry out additional responsibilities or special tasks assigned by management from time to time