Secretary

Key Responsibilities

1. Administrative Support

Manage the Director’s calendar, appointments, and meeting schedules

Prepare and submit documents, reports, and correspondence for the Director’s review

Organize and maintain confidential files and records

Screen calls, emails, and visitors on behalf of the Director

2. Meeting & Reporting Coordination

Prepare meeting agendas, presentation materials, and briefing documents

Record meeting minutes and track action items

Ensure timely submission of reports and updates to the Director

Follow up with departments on pending matters

3. Communication & Liaison

Act as liaison between the Director and internal/external stakeholders

Draft professional emails, letters, and announcements

Ensure accurate and timely communication of the Director’s instructions

4. Document & Information Management

Compile summaries and key points for Director’s decision-making

Ensure all submissions to the Director are complete and accurate

Maintain proper document control and version tracking

5. Operational Support

Coordinate travel arrangements and itineraries

Support event and meeting logistics

Assist with special projects assigned by the Director



Requirements

Diploma or Degree in Business Administration or related field

Strong organizational and time-management skills

Excellent written and verbal communication skills

High level of discretion and confidentiality

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Ability to multitask and work under deadlines